The role will be temporary for 2 months initially.

Hours are full time 9 – 5pm Monday – Friday

• Successful candidate will be responsible for providing reception duties for the Service to include direct interface with Service Users.
• Provide a full administrative support service to the team and other professionals/departments.
• Arrange diary dates, venues, travel arrangement and hospitality. This may include minute taking when required.
• Contribute to the organisation of the office carrying out routine administrative duties which may include the development and maintenance of an efficient system, a brought forward system, mail distribution, photo coping, binding and ensuring relevant files are available for meetings.
• Deal with incoming mail and direct correspondence to the Team or as appropriate deal with routine items which may include the writing and drafting of letters for signature.
• Dealing with telephone calls and enquires and taking relevant action as appropriate.

5 GCSEs (Grade A-C) or equivalent including English Language AND 1 year administrative/clerical experience

OR

NVQ Level 2 Business & Administration or equivalent and 1 year administrative/clerical experience

OR

3 years administrative/clerical experience

In addition to one of the above

• Knowledge of 16+ Service
• Maintaining confidentiality
• Filing systems
• Arranging meetings and taking minutes
• Cash Handling Procedures
• Evidence of ability to work on own initiative
• Evidence of flexibility and effective time management
• Evidence of using Microsoft Office packages including Word, Excel, Outlook and Powerpoint
• Good oral and written communication skills
• Evidence of ability to work as part of a team

• OCR Stage 2 Text Processing (Part 1) & Stage 2 Word Processing/Typing (Part 2) or equivalent qualifications.
• Experience of using SOSCARE/PARIS.