Administration Assistant

NW Recruitment are recruiting an administrative assistant to provide administrative support to the branch across all departments, when required. To enter data from various source documents into computer system for storage, processing and data management purposes.  Work within GDPR legislation.

• To report to the HR Manager and Registered Manager in accordance with established guidelines
• To answer calls and refer to correct person/department
• Arrange interviews and participate in interviews 
• To book induction and update training 
• Ensure data is input into computerised information system
• Check source of documents for accuracy
• Scan documents into document management systems or data bases
• Comply with data integrity and security policies
• Have the flexibility to work in any of the NWCare branches should business needs dictate

• A minimum of 12 months’ experience in a busy office environment
• Good interpersonal, listening and communication skills
• Diary management
• Proficient in relevant computer applications such as MS Office
• Flexibility to work in any NWCare branch, should business needs dictate

• Ability to communicate effectively both verbally and in writing
• Ability to deal with others effectively
• Ability to plan and organise workload
• Capable of working as part of a team but also working on own initiative
• Good working knowledge of IT and telephone systems
• Accurate keyboard skills and proven ability to enter date at the required speed
• Knowledge of correct grammar, spelling and punctuation
• Knowledge of clerical and administrative procedures

• 2 years’ experience in a busy office
• Experience of data inputting
• Experience of telephone system
• Experience of IT system